Time Managment Tips and Helpful Keys

Have you ever had one of those days where you feel like you were insanely busy but you didn’t actually get anything done? Even on the days where I feel like I really accomplished something, I look back and evaluate my work and my day…suddenly realizing that I wasted a significant amount of time.

Earlier this morning I read a post over at JohnChow’s about 5 Online Time Savers. I really felt like they were things that were common knowledge. Unless you’re new to the internet, you most likely already know everything that was posted. So in a sense, the guest blog was preaching to the choir.

I was a little surprised to find out though that some people felt like it was good to have a gentle reminder. I don’t think that could be any more true. We get so caught up in other things we forget about the most useful and simple tools available to us.

Without further ado, Time Management Tips and Helpful Keys - a gentle reminder:

1. Time management is always going to fail you. After everything is said and done, you will have been able to get more done in the time you had but won’t. It’s the nature of life.
2. Set goals, without them, you’re a lost puppy in a caffeinated world going at light speed. When you have something to set your sights on and focus on, you know what has to be done between where you are now, and where you want to be.
3. Use tools available to you to stay organized and on track. Whether it’s a pencil and paper, a PDA, laptop, online tools or something else, there are tons of tools available to keep you and your day organized and focused on your goals.
4. Be aware of where your time is going and prioritize. Knowing where you’re wasting time and knowing when you can waste time is going to help you work and play much more efficiently. Getting your priorities all lined up will help you figure out where and when you can waste time.
5. Get into a routine and stick to it. Routines do suck, I’ll admit that, but they do help you figure out much more efficient ways to do things. When you establish a solid routine you’ll get faster and more efficient the more you do it.
6. Set yourself up to remember the things you forget. I forget things left and right….but I have learned that I will forget those things and how to set myself up to run into those things when I will need them next. For instance, I will forget to call people back by certain times. I know that I check my email as soon as I get home which is at 5:15pm at the latest. So if I email myself a reminder to call those people, I’ll do it and won’t have to worry about remembering anything.
7. Set and Forget….this one goes along with number 6 but I like it. You can spend all day worrying about things, getting things done, calling people, making deadlines, etc. There are notification systems surrounding us. So set a reminder and move on (in a sense forget about it). You have fewer things cluttering your brain while not missing a beat and getting even more done.
8. Stop waiting and start doing (multitasking). I see this one a LOT. So many people say, well I had to wait for this and I had to wait for that…. while you’re waiting you could be doing something else. Get the task started and go get something else started. This is essentially multitasking but a little different (in my opinion).

You might have to learn to use a few things you don’t usually use (ie. cell phone, task manager, advanced email functions, google calendar, etc.) but it will save you time and save you stress.

My girlfriend has a tendency to walk in the apartment and start setting things down. Then later she can’t find anything and is scrambling so she won’t be late. Inevitably, she is late, usually can’t find something and is stressed out. Stay consciously organized and aware. Put things where you know you’ll find them (tangibly and digitally).